Associate Facilities Coordinator (R5567)

<div><span data-contrast="auto">Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include Hivemind autonomy software, V-BAT and X-BAT&nbsp;aircraft, and Aechelon simulation and synthetic reality technologies. With offices and facilities across the U.S., Europe, the Middle East, and Asia-Pacific, Shield AI’s technology actively supports operations worldwide. For more information, visit&nbsp;</span><a rel="noreferrer noopener" href="https://shield.ai/"><span data-ccp-charstyle="Hyperlink">www.shield.ai</span></a><span data-contrast="auto">. Follow Shield AI on&nbsp;</span><a rel="noreferrer noopener" href="https://www.linkedin.com/company/shield-ai"><span data-ccp-charstyle="Hyperlink">LinkedIn</span></a><span data-contrast="auto">,&nbsp;</span><a rel="noreferrer noopener" href="https://x.com/shieldaitech"><span data-ccp-charstyle="Hyperlink">X</span></a><span data-contrast="auto">,&nbsp;</span><a rel="noreferrer noopener" href="https://www.instagram.com/shield_ai"><span data-ccp-charstyle="Hyperlink">Instagram</span></a><span data-contrast="auto">, and&nbsp;</span><a rel="noreferrer noopener" href="https://www.youtube.com/@Shield_AI"><span data-ccp-charstyle="Hyperlink">YouTube</span></a><span data-contrast="auto">.</span><span data-ccp-props="{&quot;335559685&quot;:720}">&nbsp;</span></div><div><br></div><h3>Job Description:</h3> <div> <p data-renderer-start-pos="63">The Front Desk Coordinator serves as the first point of contact for visitors, clients, and employees, creating a professional and welcoming experience. This role is responsible for managing front desk operations, coordinating office activities, and supporting day-to-day administrative and facility needs.&nbsp;</p> </div><h3>What you'll do:</h3><div> <li>Greet and assist visitors, ensuring a positive and professional first impression&nbsp;</li> <li>Manage emails and general inquiries, routing as appropriate&nbsp;</li> <li>Coordinate visitor access, badging, and check-in processes&nbsp;</li> <li>Maintain front desk organization, cleanliness, and readiness at all times&nbsp;</li> <li>Schedule meetings and manage conference room bookings&nbsp;</li> <li>Support office operations including mail distribution, deliveries, and supply inventory&nbsp;</li> <li>Coordinate with vendors and service providers as needed&nbsp;</li> <li>Assist with planning and execution of office events and meetings&nbsp;</li> <li>Partner with Facilities, IT, and Security teams to support workplace needs&nbsp;</li> <li>Maintain accurate records and handle sensitive information with discretion&nbsp;</li> </div><h3>Required qualifications:</h3><div> <li>Highschool Diploma or equivalent (Associate or Bachelor’s degree preferred)&nbsp;</li> <li>1–3 years of experience in a front desk, receptionist, or administrative role&nbsp;</li> <li>Strong verbal and written communication skills (English and Ukrainian) &nbsp;</li> <li>Proficiency in Microsoft Office or Google Workspace&nbsp;</li> <li>Ability to multitask and prioritize in a fast-paced environment&nbsp;</li> <li>Strong organizational skills and attention to detail&nbsp;</li> <li>Professional demeanor with a customer-service mindset&nbsp;</li> </div><h3>Preferred qualifications:</h3><div> <li>Experience in a corporate high-growth office environment&nbsp;</li> <li>Familiarity with visitor management systems (Envoy)&nbsp;</li> <li>Experience supporting facilities or office operations&nbsp;</li> <li>Basic knowledge of access control and office security protocols&nbsp;</li> <li>Experience coordinating vendors, deliveries, and events&nbsp;</li> <li>Strong problem-solving skills and ability to work independently&nbsp;</li> </div><h3>Work environment:</h3><div> <div data-layout="default" data-local-id="b09f89f6-fa8c-42d7-a59d-1267b300c083" data-top-level="true"> <div> <div data-testid="field-container"> <div> <div data-testid="field-input-paragraph-rich-text-view-82"> <div> <div role="none"> <div> <p data-renderer-start-pos="2090">This role is Monday to Friday from 8am-5pm, based on-site in Lviv, UKR and requires consistent presence during posted hours&nbsp;</p> </div> </div> </div> </div> </div> </div> </div> </div> </div>