Events Coordinator

<div class="content-intro"><p>At Vast, our mission is to contribute to a future where billions of people are living and thriving in space. Vast is developing next-generation space stations to ensure a continuous human presence in space for America and its allies, enabling advanced microgravity research and manufacturing, and unlocking a new space economy for government, corporate, and private customers. Using an incremental, hardware-rich and low-cost approach, Vast is rapidly developing its multi-module Haven Station. Haven Demo’s 2025 success made Vast the only operational commercial space station company to fly and operate its own spacecraft. Next, Haven-1 is expected to become the world’s first commercial space station when it launches, followed by additional Haven modules to enable permanent human presence by 2030. Our team is all-in, committed to executing our mission safely and on time. If you want to work with the most talented people on Earth furthering space exploration for humanity, come join us.</p></div><p>Vast is looking for an <strong>Events Coordinator</strong>, reporting to the<strong> Senior Manager of Experience, </strong>to support the development of the systems that will be required for the design and build human-rated space stations. </p> <p>You'll support the planning and execution of a variety of events, including industry conferences, business development engagements, internal gatherings, and VIP experiences. Working closely with internal teams, vendors, and partners, you'll help ensure events are well-organized, on brand, and executed seamlessly from start to finish</p> <p>This will be a <strong>full-time, </strong><strong>non-exempt</strong> position located in our <strong>Long Beach</strong> location. </p> <p><strong>Responsibilities: </strong></p> <ul> <li>Support the planning and execution of events including trade shows, internal events, conferences, and partner activations</li> <li>Coordinate event logistics including scheduling, travel, shipping, registration, setup, and breakdown</li> <li>Assist with vendor coordination across venues, catering, AV, fabrication, and other event partners</li> <li>Maintain production timelines, run-of-show documents, and event checklists</li> <li>Help ensure brand consistency across event materials and attendee touchpoints</li> <li>Track event deliverables, deadlines, invoices, and production expenses</li> <li>Provide on-site event support and troubleshoot logistical issues as they arise</li> <li>Collaborate with marketing, creative, and cross-functional teams to support event objectives</li> <li>Support post-event reporting, recaps, and documentation</li> </ul> <p><strong>Required Qualifications</strong></p> <ul> <li>2 to 4+ years of experience in event coordination, event marketing, hospitality, or related field</li> <li>Experience supporting live events, conferences, activations, or productions</li> <li>Strong organizational skills with the ability to manage multiple projects and deadlines</li> <li>Excellent communication and coordination skills</li> <li>Detail-oriented with a proactive, problem-solving mindset</li> <li>Comfortable working in fast-paced environments and adapting to changing priorities</li> <li>Willingness to travel and work flexible hours as needed for events</li> </ul> <p><strong>Preferred Qualifications</strong></p> <ul> <li>Experience supporting large-scale, corporate, or high-visibility events</li> <li>Familiarity with event logistics, vendor management, or production workflows</li> <li>Experience in aerospace, technology, or related industries is a plus</li> <li>Knowledge of budgeting, expense tracking, or event administration</li> </ul><div class="content-pay-transparency"><div class="pay-input"><div class="title">Pay Range: California</div><div class="pay-range"><span>$22.40</span><span class="divider">&mdash;</span><span>$31.90 USD</span></div></div></div><div class="content-conclusion"><div style="line-height: 1;"> </div> <div style="line-height: 1;"><strong>COMPENSATION AND BENEFITS</strong></div> <div style="line-height: 1;"> </div> <div style="line-height: 1;"> <div> <div data-qa="message_pane"> <div> <div id="message-list"> <div id="message-list"> <div data-qa="slack_kit_scrollbar"> <div> <div data-qa="slack_kit_list"> <div id="message-list_1770163429.476589" data-qa="virtual-list-item" data-item-key="1770163429.476589"> <div data-qa="message_container" data-qa-unprocessed="false" data-qa-placeholder="false" data-msg-ts="1770163429.476589" data-msg-channel-id="D1T52LDR4"> <div data-qa-hover="true"> <div> <div> <div> <div data-qa="message_content"> <div> <div data-qa="message-text"> <div data-qa="block-kit-renderer"> <div> <div> <div>Base salary will vary depending on job-related knowledge, education, skills, experience, business needs, and market demand. Salary is just one component of our comprehensive compensation package. Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including: medical, dental, and vision coverage for employees and dependents, generous paid time off; up to 20+ days of vacation for exempt staff and up to 10+ days of vacation for non-exempt staff with the ability to cash-out unused vacation annually, paid parental leave, short and long-term disability insurance, life insurance, access to a 401(k) retirement plan, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks. We also take pride in offering exceptional food perks, with snacks, drip coffee &amp; onsite barista, cold drinks, and dinner meals remaining free of charge, and lunch subsidized as part of Vast’s ongoing commitment to providing high-quality meals for employees.</div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> <div id="message-list_bottomSpacer" data-qa="virtual-list-item" data-item-key="bottomSpacer"></div> </div> </div> </div> <div> <div> </div> </div> </div> </div> </div> </div> </div> </div> <div style="line-height: 1;"> <p><strong>U.S. EXPORT CONTROL COMPLIANCE STATUS</strong></p> The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by <a href="https://www.ecfr.gov/current/title-22/section-120.62">22 C.F.R. § 120.62</a> or otherwise eligible for deemed export licensing. This status includes U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.</div> <div style="line-height: 1;"> </div> <p style="line-height: 1;"><strong>EQUAL OPPORTUNITY</strong></p> <div style="line-height: 1;">Vast is an Equal Opportunity Employer; employment with Vast is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.</div></div>