Recruiting Coordinator

<p><span data-olk-copy-source="MessageBody">Hermeus is a venture-backed defense aviation company reclaiming the lost art of rapid iterative prototyping to build the fastest aircraft in the world today. By prioritizing relentless hardware iteration, we deliver high-speed systems at the pace of the modern battlefield. We work with the Department of War to provide the high-speed capabilities our nation and its allies need to maintain a durable, asymmetric advantage.</span></p><div><br></div><h3><strong><span style="font-size: 16px;">About The Role:</span></strong></h3> <div><span style="font-size: 16px;">This role will work closely with recruiters, candidates, hiring managers, and cross-functional partners to create and deliver an outstanding experience for every candidate while also supporting key HR coordination efforts to ensure a seamless transition from offer acceptance through onboarding.</span></div><h3>Responsibilities:</h3> <li>Deliver a world-class candidate experience from initial scheduling through start date.</li> <li>Schedule and coordinate interviews, ensuring seamless integration with candidate and interviewer schedules.</li> <li>Handle candidate travel arrangements, including booking flights, hotels, and coordination on the ground.</li> <li>Serve as the onsite host, overseeing day-of logistics such as check-ins, room setup, and candidate orientation.</li> <li>Welcome and provide onsite tours to candidates.</li> <li>Collaborate proactively with recruiters and hiring managers on scheduling, candidate needs, debrief coordination, and follow-ups.</li> <li>Partner closely with the People/HR team to coordinate pre-boarding and onboarding logistics, including new hire communications, background check tracking, document collection, and Day 1 readiness.</li> <li>Support onboarding execution by ensuring new hires are scheduled for orientation sessions, have the appropriate stakeholders looped in, and are set up for a smooth first week experience.</li> <li>Maintain accurate candidate and new hire data within the ATS and HR systems to ensure compliance and reporting integrity.</li> <li>Identify and suggest improvements to scheduling workflows, candidate touchpoints, onboarding coordination, and internal systems.</li> <h3>Requirements:</h3> <li>Prior experience as a Recruiting Coordinator or similar role in recruiting, talent operations, or HR coordination.</li> <li>2+ years of hands-on experience with applicant tracking systems (e.g., Greenhouse, Lever) and scheduling tools (e.g., ModernLoop, GoodTime).</li> <li>Experience supporting onboarding, HR operations, or employee lifecycle processes is strongly preferred.</li> <li>This role requires a 5-day-a-week, on-site presence.</li> <h3>Preferred Skills and Experience:</h3> <li>Experience coordinating scheduling and logistics in fast-paced settings such as HR, recruiting, operations, or related functions.</li> <li>Proficiency in calendar management and Microsoft Office (Outlook, Word, Excel, Teams).</li> <li>Excellent written and verbal communication skills, with strong attention to detail and organizational discipline.</li> <li>Candidate- and employee-first mindset with a commitment to delivering positive, professional experiences from interview through onboarding.</li>